Meeting Ke Liye Kaise Taiyar Ho | Preparation Tips

Ek well run meeting, effectively way se employees ko train karkne me, ek important sale, set business goals and sahi track par major projects ko rakhne ke liye used kiya jaa sakta hai. Ek successful meeting ke pahle achi tarah se har kissi ko ek conference room me ektha hona achi start hai. Jo person meeting ko chala raha hota hai usse pahle se arrangements, gather materials, invitations ko send karna and coordinate the activities karne ki jaroort hai. Participants ko, kissi bhi required task ko handle karne ke liye, feedback provide karne ke liye, presentations banana or brainstrom ideas ke liye prepared rahne ki jaroort hai. Here we are sharing with you some tips jiski help se aap apne meeting time ko smoothly chala sakenge or apne goals ko achieve kar payenge. Check out below……

Meeting Ke Liye Kaise Taiyar Ho

  • STEP 1- Determine

Determine if you are running the meeting or expected to participate in any fashion. Agar aapko arrangements ka charge de rakha hai to, coordinate scheduling, materials and the pacing of the meeting karne ke liye ready ho.

  • STEP 2- Set Goal

Meeting ke liye ek goal set kare. Decide kare ki agar aapne ek sale karne ka try karna hai to, bring an investor on board, apne company policies or brainstrom new product ideas ke bare me apne employees ko train kare.

  • STEP 3- Agenda

Meeting ke liye agenda set kare. Agar meeting expected long chal rahi ho to apne participants ko ek heads up de. Unhe bathroom or refreshment breaks ke liye time allow kare. Ek schedule prepare kare agar vahan multiple speakers or presenters hai.

  • STEP 4- Arrangements

Ek meeting room, conference call or online meeting ka arrangements kare. Book a time that works for all key participants. Sure hone ke liye everyone ko chosen time me kaam karne ke liye call or email group me kare.

  • STEP 5- Clear Time & Location Details

Meeting vale jo bhi participants hote hai unhe time and location details me send kare. Agar aap apne employees ke sath deal kar rahe hai to, let them know ki attendance mandatory hai ya optional. Agar aap ek phone meeting arrang karte hai to email conference all – in numbers and codes ka use kare.

  • STEP 6- Prepare Needed Equipments

Meeting ke liye needed equipment prepare kare. For example, agar aap koi computer presentation dene vale hai to, be sure ki conference room me ek screen or projector jaroor hoye. Aapko pta hona chahiye ki apne laptop ko projector se kaise hook karna hai so that jab aapko ye sab pta hoga to aapka valuable meeting time dealing with technical details waste nahi hoga.

  • STEP 7- Test Drive

Clients ke samne presentation dene se pahle ek test drive jaroor le. Make sure ki aapki sales or investment pitch professional, concise or interesting ho. Screen me charts projected se meeting compelling ban sakti hai. Apne audience ko understand kare, aap kaise unki needs se meet kar sakte hai and vahan tak reach karne ke liye kon se or kya goals honge.

  • STEP 8- Handouts

Gather materials. Print off handouts. Make sure ki vahan enough chairs ko everyone ke liye. Agar necessary hai to refreshments or catering arrangements ka bhi prepare kare.

  • STEP 9- Remind

Remind participant 24 hours ahead, or on the morning of, the actual meeting. Aim rakhe ki given time par hi meeting start ho sake.

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